best apps for event planners

One of the many jobs I had before having kids was that of an Operations Manager at a Destination Management company, which is essentially an event planner for large-scale corporate meetings and conventions. I still sometimes freelance as an event planner and here are my must-have-apps when planning a large scale event or meeting.

Best apps for event planners

AccuWeather (FREE) – We all know how unpredictable and finicky the weather can be, but with an app like AccuWeather we can at least be notified ahead of time of what the rain and sun gods have in store for our outdoor events.

Around Me (FREE) – Need to find the nearest drug store, bank or Starbucks for yourself or a client? This is app is a must-have!

Sunrise Sunset Lite (FREE) – No, it isn’t the song from Fiddler on the Roof that makes moms cry, it’s a simple app that will tell you sunrise and sunset times of any location for any date.

Flight Tracker App (FREE!) or Flight Track ($4.99) – Get world-wide, real-time flight status for that important client you’re picking up or the VIP attendees that require personalized sedan transfers with either of these two free apps.

Convert (FREE!) – Be the hero in a pinch when your client needs to figure out how to convert inches to yards or liters to gallons (for who knows why?) with this easy app that converts currencies, temperature, pressure, weight, volume, length, times, energy, power, speed and area in seconds.

Super Planner – Event Planning App ($9.99) – Though this one is a little pricey, it is well worth it. This app can do everything from calculate gratuity to determine venue capacity. It is chock full of pertinent information and planning tools.

What are some of your favorite event planning apps?



  1. 1

    Quite a list here. I’m very interested on that Around Me app! I’ve been using Accuweather and Convert since.

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    Lisa says:

    hi i am a wedding event rental co where i rent the tablecloths the overlays chair sashes chair covers, napkins, vases the mirrors kissing balls tablecloths sheperd hooks, centerpieces and much more, and need a customer contact agreement to use and print where i can add the items they are renting and the price and total price for each item, and then add it up add the delivery fees and more and then i can add the payment they made and now the balance is and i have the balanced paid 2 weeks prior to the event , and i wanted to know which program i can print the forms, and i also need a form to print for customers to sign state i am accept the payment to hold your date and its a non refundable so this way all ends are coverage cause a wedding phototgrapher of mine had verbel agreements and she caneclled and the depost had said non returnable and she trying to sue him, so i want to have all ends covered, so i need a forms that states that i the business agrees to rent my wedding events items to the customer and i can print them and just add my name and the customer name and sign it, and i need a form to print to have all my items listed and price so the customer know the amount of the item the price of the items and ect, and this way it covers me all the way around, but i am wanting to add my logos on the form and the footers cause i had used a event co to rent the tables and chairs and she had a print form to list all the items i was rent the price of them and the amounts i was renting and the total price of each items, and i had to sign a contract stating that i was paying 100.00 for the rental services on June 11, 2016 and this is to hold the date and will be taken off the balance but in a event this amount is not return able all depoists are non return able and i sign another one stating her name of the business is renting tables chairs and linens to my name for the day for her wedding and to be dropped off by her name of the business and when the event is over on the day she was picking it up her business name will picking up the rental items such as tables chairs and linens and ect and all the itmes was listed on the contract as well and i would like to know which program is good to use to print all the wedding rental agreements from business to customers, cause i just rent the tables and chairs and all the linens and need a form to have all my items listed as well as the price i just need a program where its to do with all wedding forms to print i want to have the forms done right and printed each customer will be able to sign them , hope someone has a program where i can print all of these , thanks so much

    Lisa store78

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